DIGITAL WORKPLACE SOLUTION

Stay connected with your frontline with digital workplace software

What can iTacit’s digital workplace tool do for your business?

BUILD

FORMS & CHECKLISTS

Send

TO TARGETED TEAMS

MOBILE

FRONT-LINE SUBMISSIONS

Automate

TASKS & WORKFLOWS

Track

COMPLIANCE

Analyze

THE INFORMATION

What is a digital workplace?

A digital workplace is an environment where employees work from anywhere, anytime, on any device. It’s a place where people can collaborate, innovate, and create without boundaries or limitations. This digital environment is made possible with digital workplace software. McKinsey predicts that by 2025, 80% of organizations will adopt some form of digital workplace.

Choosing the right digital workplace solution for your business:

There are several different types of digital workplace software available. They range from simple websites to more complex digital workplace platforms that offer additional features such as learning management systems, digital form builders, and collaboration.

Before choosing a platform, determine what type of processes you need to support and how much time your team spends on each task. You should also consider what integrations would be beneficial for a productive digital workplace.

Hundreds of processes need employee input. Can you search and find what you need in that data?

Diagram Showing Digital Worklow and Process - iTacit

Paper forms and applications that don’t interact with each other make it a complicated, multi-step process to get critical information from employees. Solve problems like lost or misplaced forms, double entries, handwriting, and traditional paperwork with an all-in-one digital workplace tool.

Paperless workspaces are the way of the future. In a digital workforce, you can always receive what you need from your team through a convenient app. Streamline the workspace collaboration process and ensure digital compliance across the board with iTacit’s digital workplace software.

How to digitize your workforce →

Digital FORM Creation in minutes

Digitize any process or form with a simple digital workplace solution.

 With a simple digital workplace solution, iTacit digitizes frontline data collection and content, creating a single access point for the frontline. Create digital forms in minutes no matter where you are to gather essential information from your team with the best digital workplace software.

Utilize simple designs and layouts to engage employees and encourage positive user behavior.

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Control form design and layout

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Easy to use step-by-step forms

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Advanced features to assign forms or automate distribution

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Attach documents or photos, direct from a user’s phone

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Digital signature field for sign-offs

Delivery Driver out in Field Delivering Boxes from Truck - iTacit

Put the right form in the right hands.

Targeted digital forms mean you can drill down to the specific requirements of each function and access data based on specific roles. Unlike typical form software, digital workplace software for workflows allows for the same targeting as the other tools in iTacit’s system, with deadlines for completion or on-demand digital form availability.

Targeting digital forms is the best way to receive the most useful form data for your needs. Power your digital tools with the most relevant information by role, location, and more.

Target by Role

Target by Location

Target by Department

Target by Division

Employee app with built-in mobile FORMS

Everything. Anywhere. One employee app.

Today, it’s information overload for the average employee. Reduce the noise and get their attention with communications targeted to each employee. The segmentation and targeting options are endless, and the experience is tailored to the individual with our solution for digital workplace.

Create a more efficient communications process with personalized digital forms. Stop adding to your team’s inbox and delivery targeted reminders and more directly to your team.

Front Line Delivery Driver Delivering Package with eSignature - iTacit

Snap a photo of the delivered package, completed project, or equipment to be repaired.

Submit forms with a digital signature and also attach PDF documents.

Digitize policies, sign-offs, safety procedures, inspection checklists and more.

Access and edit submitted forms and files in one easy-to-find location. Share submissions with co-workers and managers.

WORKFLOW AUTOMATION & REPORTING

Built-in digital form automation means less time spent chasing down paperwork.

Managers spend too much time ensuring forms are submitted, only to find them incomplete, unreadable or forgotten. iTacit solves these problems with prompts and reminders, delivered directly to employees’ devices. Use digital workplace solutions to ensure your team doesn’t miss deadlines or submit incomplete forms again.

Smart form automation

Required fields and other checks can be put in place to ensure incomplete digital forms are not submitted. This frees up a manager’s time for other important tasks to help your business’s bottom line.

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Launch tasks based on triggers like dates and actions

Form automations can be put in place to respond to event triggers, such as dates, actions, or other submissions.

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Custom workflows to automate escalations like a manager’s approval

Custom workflows with submissions within the same digital form for multiple personnel (such as team member forms that require a manager’s approval). Once submitted, the digital forms are sent to the relevant recipients simultaneously, avoiding the potential for lost paperwork. Form automation in the digital workplace → 

FORMS FOR DIGITAL COMPLIANCE

Relax: Form Compliance tracking is automatic.

Gain peace of mind with built-in digital compliance checks, whether it’s read receipts on a message or form completions that are tracked automatically. Have the peace of mind that your team is filling out the right information and that it’s stored securely.

Delivery Driver Using Phone in Car - iTacit
Woman Walking Outside with Backpack while Staying Connected to Work on Mobile Phone - iTacit
Man in Suit in Back of Car Staying Connected to Work on Laptop and Mobile Phone - iTacit
Male Construction Worker Staying Connected with Project Updates on Mobile Phone - iTacit
iTacit App Screen Showing how to Track and Audit Form Analytics in Employee App

Track, Audit & Analyze Business data

Put a microscope on your operations with form analytics.

As soon as an employee hits submit on any digital form or checklist, the data and analysis is available in real time. Admin users can see specifics about every submission and export the data into Excel or their company’s BI tool. Easy-to-use analytical tools help transform your powerful forms into actionable insights.

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Verify that workers have read, and understood specific policies

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Automate regular check-ins with mobile service teams

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Report on productivity or identify issues affecting productivity

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Monitor KPIs

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Export and analyze submissions data

SOLUTIONS

Give your front-line the tools they need:

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Recruitment & Hiring Tools →

APPLICANT TRACKING SOFTWARE

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Employee App →

MOBILE EMPLOYEE HUB

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Internal Communication Platform →

WORKFORCE COMMUNICATION

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Mobile Employee Training →

LMS AND KNOWLEDGE PATHS

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Employee Engagement →

EMPLOYEE EXPERIENCE MANAGEMENT

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Social Intranet →

DOCUMENT AND RESOURCE LIBRARY

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Digital Workplace Solutions →

AUTOMATED FORMS AND WORKFLOW

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What are the key features of digital workplace software?

iTacit's digital workplace software includes a bunch of features to enhance connectivity and efficiency in a paperless, digital environment, providing businesses with a one-stop digital workplace solution to streamline processes and improve communication, including:

Digital Form Creation and Management: With iTacit’s digital workplace software users can quickly and easily create and distribute digital forms that can be personalized with a range of advanced features, including automated distribution to one or more employees, attachment of documents or photos to support data collection and digital signature fields to simplify user sign-off, ensuring quicker and more accurate form returns.

Employee App with Built-in Mobile Forms: Our digital workplace solution offers a mobile-forms platform where employees can access everything they need anywhere they are including personalized digital workspaces with content targeted specifically to them, reducing information overload and making it easier for users to stay engaged with what is most important to them.

Workflow Automation and Reporting: The digital workplace platform automates form submissions and workflow approvals, allowing businesses to move away from manual processing and compliance tracking to ensure the form they received back is complete and a custom configured workflow, which can automate and manage complex multi-stage processes based on a number of given triggers.

Forms for Digital Compliance: Thanks to built-in compliance checks such as read receipts and form completion tracking, businesses are able to trust information is being filled out correctly and stored securely.

Track, Audit, and Analyze Business Data: An intuitive analytics of our digital workplace solution allows businesses to track, audit and analyze their data in real-time, monitoring KPIs, productivity, and compliance to give them actionable insights.

iTacit’s digital workplace software delivers the benefits businesses need to modernize and simplify processes throughout their workplace, making the transition to a more efficient, paperless environment the ideal solution.

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Can the digital workplace software be customized to fit our specific business needs?

The digital workplace software is highly customizable, recognizing the fact that each organization has unique needs. The workflow automation and reporting tools can be configured to mirror your business’s particular workflow patterns. This flexibility enables the digital workplace software to manage your forms and tasks seamlessly.

The employee app, meanwhile, can be tailored to incorporate your company’s branding and provide each individual employee with the content they require, which means that they are more engaged when they are using the digital workplace software.

The compliance tracking is also configurable, meaning that you can set up checks that align with your company’s existing policies and the pertinent legal frameworks.

With iTacit’s digital workplace software, you aren’t adopting a one-size-fits-all solution – you’re using a highly versatile tool that is able to morph into the perfect fit for your business.

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Is your digital workplace software compatible with various operating systems and devices?

Yes, iTacit’s digital workplace software is designed to be compatible with a broad range of devices and operating systems, ensuring maximum flexibility and accessibility for all users. Recognizing that today’s businesses are built on a diverse array of technology, the software is engineered to work seamlessly on Windows, macOS, iOS, and Android from day one, meaning employees can use the digital workplace tools from their desktops, laptops, tablets, or smartphones, no matter what operating system they prefer. This is crucial in today’s mobile-first world, where much of the work gets done on the go.

Additionally, the user interface is optimized to work on a range of different screen sizes and resolutions, so that the same consistent experience is available on all devices, making sure that your team can stay connected and productive on any of them.

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What security measures do you have in place to protect our data?

Your data is of the utmost importance. This is why iTacit's digital workplace software is designed to ensure top-line security measures.

Our state-of-the-art digital workplace software comes with built-in security features to secure your data. Your data is everything and with this understanding we have enabled advanced encryption protocols for all information transmitted or stored on our system, ensuring your data remains confidential and is protected from unauthorized access both in transit and at rest.

As part of our commitment to GDPR and top-line data privacy and protection, iTacit’s digital workplace software adheres strictly to the General Data Protection Regulation (GDPR). iTacit takes GDPR's guidelines seriously -- a few which include ensuring transparency in data processing; to uphold individuals' rights to their data and implementing stringent data processing and storage procedures.

Our protection also includes regular security audits, intrusion detection systems and comprehensive monitoring to identify and address potential security concerns before they become security threats. When in action, these features combined with our GDPR compliance, mean your data isn't only secure -- we're managing and caring for your data in a way that respects privacy and complies with regulations.

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Can your software handle high volumes of users and data without performance issues?

Yes, iTacit's digital workplace software is designed to handle high volumes of users and data, without sacrificing performance. Our digital workplace platform is built with a robust, scalable architecture that allows it to run smoothly and efficiently as user numbers and data volumes increase. We understand that as businesses grow, so too must their software infrastructure in order to scale to meet increased demands.

We use advanced database management and load balancing techniques that allow us to manage very large datasets and very high user traffic, while still ensuring that our systems are highly optimized for performance. This means that our digital workplace tool is always quick, regardless of load, and always provides uninterrupted service. We also regularly update and maintain our servers and infrastructure to ensure it can handle growing demands; and handle them; and handle them.

This ability to scale and maintain high performance means that businesses of any size – from small startups to large enterprises – can rely on iTacit’s digital workplace software for their needs and know that it will do what it’s supposed to do, if and when they need it.

Ready to start communicating with your front-line teams with the best employee LMS app?